Privacy Statement

Privacy and Consent Policy

The data collected from registered and non-registered users of journals on the hosting platform falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviours, as well as tracking geopolitical and social elements of scholarly communication.

The editorial teams of hosted journals use this data to guide their work in publishing and improving their journal. Data that will assist in developing this journal platform (Open Journal Systems – OJS) may be shared with its developer Public Knowledge Project (PKP) in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by the hosted journals or PKP nor will it be used for purposes other than those stated here.

Registered users

Users who register with hosted journals, including authors and peer reviewers where applicable, consent to having the personal information being stored in the University’s journal hosting platform (OJS) and processed by the platform and journal editorial teams.

Authors

Authors who make a submission to hosted journals consent to the personal information they supply as part of the submission being stored in the University’s journal hosting platform (OJS) and processed by the platform and journal editorial teams. Authors who make a submission have the responsibility to ensure that all contributors have read the journal Privacy and Consent policy and consent to having their personal information that is supplied as part of the submission process being stored in the University’s journal hosting platform (OJS) and processed by the platform and journal editorial teams. Authors published in hosted journal are also responsible for the human subject data that figures in the research reported in the journal.

Website visitors

The University’s journal hosting platform (OJS) collects anonymised usage log data, including IP addresses, pages visited, date visited, browser information, and geographical data. This information is not used to identify visitors personally and it is not used for any purpose other what is described here. The platform also uses cookies to manage session history and provide a better user experience – more details can be found in the Cookies section.

Rights of the Individual

Those involved in editing the hosted journals seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.

All users whose details are stored in the University’s OJS installation can exercise their rights of the individual, as they are detailed in the GDPR.

If you have a user account and wish to have it deleted, please email discovery@dundee.ac.uk